Apply now »

READY TO START BAKING?

Executive Assistant

San Francisco
Full-time

The Executive Assistant to the General Manager is a highly organized, proactive, and trustworthy individual who will provide administrative and operational support.  This role is ideal for someone who is resourceful, discreet, detail oriented, and comfortable managing a wide range of priorities with minimal supervision.

The successful candidate will anticipate needs, stay ahead of deadlines, coordinate multiple moving pieces, and bring a calm, solutions-oriented approach to every situation.

 

Executive Support

 

  • Manage a complex calendar, including scheduling, prioritization, and coordination of internal and external meetings.
  • Proactively identify scheduling conflicts and recommend solutions.
  • Prepare meetings by organizing agendas, background materials, presentations, and other relevant information.
  • Manage meeting logistics, including conference rooms, virtual meetings, catering, and other arrangements.
  • Monitor and follow up on action items and commitments resulting from meetings.
  • Handle sensitive and confidential information with a high degree of discretion.

 

 

Communication & Coordination

 

  • Draft, edit, and proofread correspondence, presentations, reports, meeting notes and other communications.
  • Manage incoming requests and communications, determining appropriate priorities and follow-up.
  • Ensure important information and deadlines are communicated and tracked effectively.
  • Track key projects, deadlines, and follow-up items to ensure timely completion.
  • Conduct research, compile information, and prepare summaries or recommendations.
  • Maintain organized documents and ensure all relevant items are uploaded to the company SharePoint.
  • Support the GM in maintaining visibility into key priorities and upcoming commitments.

 

 

Travel Logistics & Operational Support

 

  • Organize domestic and international business travel, including flights, hotels, transportation, itineraries, and changes.
  • Assist with planning and logistics for special events.
  • Process and track expenses, invoices, and reimbursements.
  • Facilitate the resolution of issues related to laptops, monitors, phones, and other hardware.

 

 

  • 3+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar role supporting a senior executive.
  • Experience supporting C-suite executives or senior leadership is strongly preferred.
  • Exceptional organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and follow-through.
  • Demonstrated ability to manage competing priorities and operate effectively under pressure.
  • Strong judgment and discretion when handling confidential or sensitive information.
  • Highly proactive and able to anticipate needs.
  • Strong problem-solving and decision-making skills.
  • Ability to work independently and take ownership of responsibilities.
  • Advanced proficiency with Microsoft Office.
  • Experience with calendar management, virtual meeting platforms, expense systems, and other business productivity tools.
  • Professional presence and the ability to interact confidently with executives and external stakeholders.

Ons aanbod

  • De kans om mee te bouwen aan een groeiende, internationale omgeving
  • Deel uitmaken van een ambitieus en gedreven team vol talenten
  • Veel leer- en groeikansen in de wereld van Category Management
  • Nauwe samenwerkingen met verschillende stakeholders in de groep
  • Een bedrijfscultuur waar passie, team spirit en open dialoog de belangrijkste drijfveren zijn
  • Een aantrekkelijk salarispakket, inclusief extralegale voordelen
  • En uiteraard: elke dag koekjes

Apply now »